Conference WORKSHOPS SIGNUP
(for troupe directors)
• The workshop signup window will open on Sunday night, 11/19 at 6pm and close the following Sunday night (11/26) at 6pm. This is a first come first serve registration. Granted, those with large numbers of students registered for the conference will find this is more time consuming than those with fewer students. This is the fairest way we have come up with for this process.
•Each troupe director will need to go in and select the workshops for their students. Each student should be registered for each workshop session
(Chartiers Valley - you would lose some set up time if you have students go to the Friday workshop.)
(Ridley - you would lose some set up time from the 3rd workshop session - 2nd on Sat) if you have students go to that workshop)
• Troupe directors should go into this link - https://docs.google.com/spreadsheets/d/19lRGmgFu55llxWrtNqPFEYjBbLbgkujXQttnWpl5EV0/edit?usp=sharing logging into google with the email address you included in your conference registration. Once you are in this google sheet, go to the bottom and toggle over until you get the tab for you school. Each tab is locked and only the troupe director should be able to access and make selections on your individual school tab/page. PLEASE go in before the window opens and make sure you have access and can make workshop selections. If you can't access the page, send me an email address that you can access google with. Also, make sure all of your students are listed. Go ahead and try to make workshop selections for your students - but please know, everything will need to be erased (just click delete on the cell and it will return to 'normal') before 11/19 at 5:30pm so we have a clean slate for 6pm.
• DO NOT ENTER ANYTHING ON ANY SHEET/TAB OTHER THAN YOUR SCHOOL'S SHEET
• You may have between 2 -10% of your delegation may attend the workshop on a day - if you have 30 students, you may only request 3 tickets for the 1st session – but you may select 3 for 2nd session as well, etc. – since all workshops are offered three times (except for the Leadership/STO and ITO)
• Each Troupe should have a least 1 member attend the STO leadership workshop. Students attending this workshop need to be signed up for both sessions (Friday and 1st Sat session). Troupes may have more than 1 student attend (up to the Troupe limit), however each troupe only gets 1 vote.
• Students should look over the workshop list here on the website - Workshops - and chose 5 different workshops. (They will need backup workshops since you may have more then your limit for a particular workshop, OR the workshop may be filled before you can make that selection.)
• To make a workshop selection for a student, simply click on the drop down menu in the column next to your student's name and select the workshop. If you don't see the workshop on the drop down list, that means the workshop has been filled and there are no more spots left. If you see a red triangle in the block, it probably means 2 of you have selected it at the same time. If you go back in to reselect it, the workshop will probably not be available or the red triangle may go away.
• As you are making selections on your sheet, you will see the those choice populate on the right side of your sheet. If you go over your number of students allowed for a specific workshop, you will see a red block next to the workshop name on the right reminding you of your limit.
Questions? Contact Mark Zortman ASAP.
•Each troupe director will need to go in and select the workshops for their students. Each student should be registered for each workshop session
(Chartiers Valley - you would lose some set up time if you have students go to the Friday workshop.)
(Ridley - you would lose some set up time from the 3rd workshop session - 2nd on Sat) if you have students go to that workshop)
• Troupe directors should go into this link - https://docs.google.com/spreadsheets/d/19lRGmgFu55llxWrtNqPFEYjBbLbgkujXQttnWpl5EV0/edit?usp=sharing logging into google with the email address you included in your conference registration. Once you are in this google sheet, go to the bottom and toggle over until you get the tab for you school. Each tab is locked and only the troupe director should be able to access and make selections on your individual school tab/page. PLEASE go in before the window opens and make sure you have access and can make workshop selections. If you can't access the page, send me an email address that you can access google with. Also, make sure all of your students are listed. Go ahead and try to make workshop selections for your students - but please know, everything will need to be erased (just click delete on the cell and it will return to 'normal') before 11/19 at 5:30pm so we have a clean slate for 6pm.
• DO NOT ENTER ANYTHING ON ANY SHEET/TAB OTHER THAN YOUR SCHOOL'S SHEET
• You may have between 2 -10% of your delegation may attend the workshop on a day - if you have 30 students, you may only request 3 tickets for the 1st session – but you may select 3 for 2nd session as well, etc. – since all workshops are offered three times (except for the Leadership/STO and ITO)
• Each Troupe should have a least 1 member attend the STO leadership workshop. Students attending this workshop need to be signed up for both sessions (Friday and 1st Sat session). Troupes may have more than 1 student attend (up to the Troupe limit), however each troupe only gets 1 vote.
• Students should look over the workshop list here on the website - Workshops - and chose 5 different workshops. (They will need backup workshops since you may have more then your limit for a particular workshop, OR the workshop may be filled before you can make that selection.)
• To make a workshop selection for a student, simply click on the drop down menu in the column next to your student's name and select the workshop. If you don't see the workshop on the drop down list, that means the workshop has been filled and there are no more spots left. If you see a red triangle in the block, it probably means 2 of you have selected it at the same time. If you go back in to reselect it, the workshop will probably not be available or the red triangle may go away.
• As you are making selections on your sheet, you will see the those choice populate on the right side of your sheet. If you go over your number of students allowed for a specific workshop, you will see a red block next to the workshop name on the right reminding you of your limit.
Questions? Contact Mark Zortman ASAP.