THESFEST WORKSHOPS SIGNUP
(for troupe directors)
Please read all of this information and follow the steps you need to do before the online signup window opens.
We will have 3 x 1-hour workshop sessions…
Thursday 4:45
Friday 3:45 and
Friday 5:00
Attached is a list of all the workshop options we have. (Please note the ‘particulars’ of the STO/Leadership workshop - #5 below). The workshop list is also posted on the website - https://www.pathespians.org/workshops.html. You need to have your students select their 1st choice through 5th choice workshops they want to participate in. How you collect this info is up to you, but by Sunday evening, December 15th at 6pm, you want to have a list of which workshops each of your students would like to attend. There are 3 workshop sessions, however since space is limited, a workshop may fill up before you can register your student for it. Hence the need for a 4th and/or 5th choice.
The online workshop selection window for Troupe Directors to pick workshops for their students will open on Sunday evening, December 15th at 6pm and close on Wednesday, December 18th. This is a first come first serve situation, and most of you are familiar with the process. There are usually a couple of glitches, but this is the best system we have come up with. There are a number of things you need to do before then, so this email should give you plenty of time to be ready at that point.
TO DO>>
1. Have your students select their workshop choices
2. You MUST to go into the link and check to see that you have the correct permission and access to make choices. That link is - https://docs.google.com/spreadsheets/d/19lRGmgFu55llxWrtNqPFEYjBbLbgkujXQttnWpl5EV0/edit?usp=sharing. If you have any issues, let me know ASAP so we can have everything working for you. It’s too late to send me a HELP email when the registration process has already opened. Your need to log into google with the email that you are receiving this email with. It looks like they should all work, but you NEED to check it out to make sure you have the correct access.
DO NOT GO INTO THE MASTER TAB OR ANY OTHER SCHOOL TAB OTHER THAN YOUR OWN. It should be set up so that you don’t have access to make any edits (only view) these other tabs, but let’s just play in our own sandbox and avoid any potential disasters.
3. When you get to this large google sheet, go to the tabs across the bottom and find your school tab. From there, the permissions are set up so that you should be able to edit the choices for your students. It should look similar to this screen shot of Wilson’s sheet).
We will have 3 x 1-hour workshop sessions…
Thursday 4:45
Friday 3:45 and
Friday 5:00
Attached is a list of all the workshop options we have. (Please note the ‘particulars’ of the STO/Leadership workshop - #5 below). The workshop list is also posted on the website - https://www.pathespians.org/workshops.html. You need to have your students select their 1st choice through 5th choice workshops they want to participate in. How you collect this info is up to you, but by Sunday evening, December 15th at 6pm, you want to have a list of which workshops each of your students would like to attend. There are 3 workshop sessions, however since space is limited, a workshop may fill up before you can register your student for it. Hence the need for a 4th and/or 5th choice.
The online workshop selection window for Troupe Directors to pick workshops for their students will open on Sunday evening, December 15th at 6pm and close on Wednesday, December 18th. This is a first come first serve situation, and most of you are familiar with the process. There are usually a couple of glitches, but this is the best system we have come up with. There are a number of things you need to do before then, so this email should give you plenty of time to be ready at that point.
TO DO>>
1. Have your students select their workshop choices
2. You MUST to go into the link and check to see that you have the correct permission and access to make choices. That link is - https://docs.google.com/spreadsheets/d/19lRGmgFu55llxWrtNqPFEYjBbLbgkujXQttnWpl5EV0/edit?usp=sharing. If you have any issues, let me know ASAP so we can have everything working for you. It’s too late to send me a HELP email when the registration process has already opened. Your need to log into google with the email that you are receiving this email with. It looks like they should all work, but you NEED to check it out to make sure you have the correct access.
DO NOT GO INTO THE MASTER TAB OR ANY OTHER SCHOOL TAB OTHER THAN YOUR OWN. It should be set up so that you don’t have access to make any edits (only view) these other tabs, but let’s just play in our own sandbox and avoid any potential disasters.
3. When you get to this large google sheet, go to the tabs across the bottom and find your school tab. From there, the permissions are set up so that you should be able to edit the choices for your students. It should look similar to this screen shot of Wilson’s sheet).
On the left side you see your students names (check to make sure they are all there). The Green, Yellow and Blue columns are where you will make the selections. There is a pull down arrow and all the workshops that are available will show up. As workshops fill up, they will no longer show up as an option. (Occasionally people see a red triangle in the boxes. My best guess is this means the workshop is filled up but there are multiple people with the field open. I think when you go away and come back that workshop is no longer available.)
The fields on the right side of the form show you how many students you have signed up for each workshop. You can only sign up as many as is allowed - that shows in cell C2 and is different for each school based on the number of students you have attending.
4. GO AHEAD AND SELECT some workshops for your students to see that it works. After you do, simply select the cell(s) with the choice(s) and hit delete. It will take way your choice, but not take away the formatting. If you make selections before the window opens and you don’t delete them, I will have to go in and delete them for you. (Please do this yourself so I don’t have to go through everyone’s tab to clean things up)
5. Each Troupe should have a least 1 member attend the STO leadership workshop. Students attending this workshop need to be signed up for both sessions. Troupes may have as many students attend as are interested, however each troupe only gets 1 vote.
PALCS and Penn Manor - your main stage set up time will overlap with workshop time. Jason, your students who are involved in your set up won’t be able to attend the Thursday workshops. Missy, your students who are involved in your set up won’t be able to attend the Friday 1st session workshops.
If you want someone else to be able to go in and access your sheet to make your troupe selections, they will need to log into your google account.
We ARE NOT using tickets this year. With our being spread out a bit at West Chester, it simply isn’t feasible to have a place everyone can quickly access to turn in and reselect tickets for workshops. (We are also not doing tickets for One Acts - there are plenty of seats in the Asplundh theater and the Bull MainStage theater has around 300). If you want to be able to know if your students attended a workshop, we suggest you have your students get the signature of the workshop presenter at the end of the workshop - or the chaperone adult who will be in that workshop session. You might also have a better idea - totally up to you.
Speaking of Chaperones in workshop sessions - we will assign 1 chaperone to each workshop session. Their job is to simply help the presenter, help with any set up, help with returning the room to its original condition at the end of the third workshop and help ‘monitor’ the students. We will assign the same chaperone to the same workshop for all three sessions. If you have a chaperone who is not available (they are shadowing one of your students for health reasons, they will be away at some point, etc.) let me know.
I think this covers all the workshop info. If you have any questions, please don't hesitate to ask. It is imperative that you get workshop choices from your students in a timely fashion (remembering that there its a limit to the number of students from your troupe that can attend a workshop session) and that you log into your school tab to make sure you have the proper access. Fingers crossed that we don’t have any workshop cancellations!
The fields on the right side of the form show you how many students you have signed up for each workshop. You can only sign up as many as is allowed - that shows in cell C2 and is different for each school based on the number of students you have attending.
4. GO AHEAD AND SELECT some workshops for your students to see that it works. After you do, simply select the cell(s) with the choice(s) and hit delete. It will take way your choice, but not take away the formatting. If you make selections before the window opens and you don’t delete them, I will have to go in and delete them for you. (Please do this yourself so I don’t have to go through everyone’s tab to clean things up)
5. Each Troupe should have a least 1 member attend the STO leadership workshop. Students attending this workshop need to be signed up for both sessions. Troupes may have as many students attend as are interested, however each troupe only gets 1 vote.
PALCS and Penn Manor - your main stage set up time will overlap with workshop time. Jason, your students who are involved in your set up won’t be able to attend the Thursday workshops. Missy, your students who are involved in your set up won’t be able to attend the Friday 1st session workshops.
If you want someone else to be able to go in and access your sheet to make your troupe selections, they will need to log into your google account.
We ARE NOT using tickets this year. With our being spread out a bit at West Chester, it simply isn’t feasible to have a place everyone can quickly access to turn in and reselect tickets for workshops. (We are also not doing tickets for One Acts - there are plenty of seats in the Asplundh theater and the Bull MainStage theater has around 300). If you want to be able to know if your students attended a workshop, we suggest you have your students get the signature of the workshop presenter at the end of the workshop - or the chaperone adult who will be in that workshop session. You might also have a better idea - totally up to you.
Speaking of Chaperones in workshop sessions - we will assign 1 chaperone to each workshop session. Their job is to simply help the presenter, help with any set up, help with returning the room to its original condition at the end of the third workshop and help ‘monitor’ the students. We will assign the same chaperone to the same workshop for all three sessions. If you have a chaperone who is not available (they are shadowing one of your students for health reasons, they will be away at some point, etc.) let me know.
I think this covers all the workshop info. If you have any questions, please don't hesitate to ask. It is imperative that you get workshop choices from your students in a timely fashion (remembering that there its a limit to the number of students from your troupe that can attend a workshop session) and that you log into your school tab to make sure you have the proper access. Fingers crossed that we don’t have any workshop cancellations!